Confirm Report Printing To cancel the report, press . Any other key will initiate the report. By pressing , the director of most reports may be toggled between the screen or a printer. Press to terminate HELP. User Definable Parameters Press to edit the user definable paramters or press to return to the main menu. Press to terminate HELP. FORM CITY - STATE - ZIP Defaults Indicate for city, state, and zip code whether the last value entered should appear as the default for the next record added. Press for help on key movement - or - Press to terminate HELP. FORM User Definable Field Descriptions Enter the desired heading for each user definable field. There are two fields each of one, two, five, and ten characters as well as two user-definable date fields. Press for HELP on key movement - or - Press to terminate HELP. FORM Print Labels in Upper Case Select "Y" to print all mailing labels in uppercase (the post office preferred format) or select "N" to print the labels as the data appears in the file. Press for help on key movement - or - Press to terminate HELP. NTFORM Description Enter a name or description for this maillist category. Press for HELP on key movement - or - Press to terminate HELP. NFORM Export Data Export data from any category of the maillist. Data may be in either in a comma-delimited format, fixed length ASCII format, or word processing(line delimited) format. Select a category, enter the complete filename including path, and select a format type. Press for HELP on key movement - or - Press to terminate HELP. HELP ON KEY MOVEMENT FROM WITHIN A FORM Screens where data entry occurs are forms. There is a consistant look and feel for all forms within the system. Forms may be used to enter new records or two change information in existing records. KEY MOVEMENT DESCRIBED Move from field to field within the form. Upon comletion of the last field, the information will be saved. Immediately terminate work on this screen and save the information without completing the remaining fields. When pressed while entering information this will erase the data entered. If prior information was in the field, it will reappear. Pressing ESC from an empty field or prior to entering data will move the cursor to the previous field. Abort all changes to this record and exit the form without adding a new record or saving the changed information. > and < > Move to the prior field or next field. Clear contents of current field starting at cursor position. Clear entire contents of current field. Toggle insert mode on or off. Press to terminate HELP. Instant Label Enter the text you wish to appear on the label. Use the up and down arrow keys to position the cursor on the line to be edited. Enter up to five lines to be printed on a standard 3 1/2 X 15/16 inch label. You may exit this routine at any time by pressing from the first entry field. The following function keys are active: F2 - Print The Label F3 - Advance printer one label F4 - Clear information off label Press to terminate HELP. FORM Import Data Import data into any category of the maillist. Data may be in either in a comma-delimited format, fixed length ASCII format, or word processing(line delimited) format. Select a category, enter the complete filename including path, and select a format type. Press for HELP on key movement - or - Press to terminate HELP. U L T I M A T E M A I L L I S T M A N A G E R This software is not public domain software. If you elect to use this software beyond a reasonable trial period, you are asked to register this software. If the documentation files REGISTER.DOC and UMM.DOC are missing from this software or if you require any additional information, please contact: Torbert Data Systems, Inc. Telephone (804) 488-5506 P. O. Box 9218 Support BBS (804) 488-4146 Chesapeake, VA 23321 Copyright (c) 1990 by Torbert Data Systems, Inc. HELP ON LOOKUP TABLES To make a selection, position the selector bar over the desired record using either the and keys, or the and keys. Then press . To add a new record, press . For fast access, enter the first few characters of the name and the highlight bar will immediately position to that point in the file. Press to terminate HELP. FORM Additional Information All fields on this form are user definable. The descriptions for each field may be edited by selecting G) User Definable Parameters from the main menu. Press for HELP on key movement - or - Press to terminate HELP. n FORM Special Mailing Utility The system is capable of tracking four "special mailing" lists that span multiple categories. To add or remove an entire category from a special mailing, select the category and special mailing list (1-4). Press for HELP on key movement - or - Press to terminate HELP. AMENUA IMENUI BMENUB JMENUJ CMENUC KMENUK DMENUD LMENUL EMENUE MMENUM FMENUF NMENUN GMENUG OMENUO HMENUH PMENUP QMENUQ M A I N M E N U H E L P To make a menu selection, press the letter corresponding to the desired selection or use the , and keys to highlight the selection, then press . To end the program press . For a description of each selection, select an option from below. and press . A) Maintain MailLists By Category I) Telephone Directory B) Maintain MailLists By Name J) MailList File Listing C) MailList Categories K) Notepad Subject Summary D) Import Data L) Label Test Pattern E) Export Data M) By MailList Category F) "Special Mailing" Utility N) Special Mailing 1 Up G) User Definable Parameters O) Label Test Pattern H) MailList Category Descriptions P) By MailList Category $Q) Special Mailing 2 Up Press to terminate HELP. !!/!!/!// MENU Menu Selection - A) Maintain MailLists By Category Make this selection to add or maintain records in the maillists by first selecting a category and then by selecting from a list of existing records in that category. Press to return to main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - B) Maintain MailLists By Name Make this selection to add or maintain records in the maillist by first selecting the desired rcord from an alphabetical list of all existing records. Press to return to the main menu HELP screen - or - press to terminate HELP. MENU Menu Selection - C) MailList Categories Make this selection to add new MailList categories, maintain the description of existing ones, or delete entire categories. Press to return to the main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - D) Import Data Make this selection to import data into any category of the maillist. Data may be in either a comma- delimited format, fixed length ASCII format, or word processing (line delimited) format. Press Press to return to the main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - E) Export Data Make this selection to export data from any category of the maillist. Data may be in either a comma- delimited format, fixed length ASCII format, or word processing (line delimited) format. Press to return to the main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - F) "Special Mailing" Utility Make this selection to assign an entire maillist category to one of four "special mailings". A special mailing may span many categories. Press to return to the main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - G) User Definable Parameters Make this selection to maintain several user definable parameters and many user definable fields. Determine specific information to be kept in the MailLists. Indicate whether to automatically display the last city, state, or zipcode when adding records. Press to return to main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - H) MailList Category Descriptions Make this selection to print a report listing all MailList categories. Press to return to the main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - I) Telephone Directory Make this selection to print a directory for one or all MailList categories. Press to return to the main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - J) MailList File Listing Make this selection to print information on one or all MailList categories. Press to return to the main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - K) Notepad Subject summary Make this selection to print a summary showing date time, and subject for all notes entered by date range. Press to return to the main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - L) MailList Test Pattern (1 UP) Make this selection to print a test pattern on 1 UP 3 1/2 BY 15/16 labels. Press to return to the main menu HELP screen - or - Press to return to the main menu help screen - or - Press to terminate HELP. MENU Menu Selection - N) Special Mailing (1 UP) Make this selection to print labels for any of four special mailings than span maillist categories. Labels will be printed on the readily available 1 UP 3 1/2 BY 15/16 pin-fed labels. Press to return to the main menu help screen - or - Press to terminate HELP. MENU Menu Selection - O) MailList Test Pattern (2 UP) Make this selection to print a test pattern on 2 UP 3 1/2 BY 15/16 labels. Press to return to the main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - P) By MailList Category (2 UP) Make this selection to print labels for one or all maillist categories on readily available 2 UP 3 1/2 BY 15/16 pin-fed labels. Press to Press to return to the main menu HELP screen - or - Press to terminate HELP. MENU Menu Selection - Q) Special Mailing (2 UP) Make this selection to print labels for any of four special mailings than span maillist categories. Labels will be printed on the readily available 2 UP 3 1/2 BY 15/16 pin-fed labels. Press to return to the main menu help screen - or - Press to terminate HELP. FORM Address Lines Enter up to two lines of 34 characters each for the address. Do not put the city, state, or zipcode here. Press for HELP on key movement - or - Press to terminate HELP. FORM Enter the name of the city. Press for HELP on key movement - or - Press to terminate HELP. FORM Company or Organization Enter the name of the company. This field is optional but either a company or individual name must be entered. Press for HELP on key movement - or - Press to terminate HELP. FORM Date Added To This List Automatically updated when record is added, this field indicates when this record was first added to the list. Press for help on key movement - or - Press to terminate HELP. FORM Mailling List Enter the number corresponding to the desired maillist category or press for a look-up table of exist- categories. Press for HELP on key movement - or - Press to terminate HELP. FORM FAX Number Enter the FAX number. Only the numbers should be entered as it will automatically appear in the format. Press for HELP on key movement - or - Press to terminate HELP. FORM Include on Special Mailing List? The system is capable of tracking four "special mailing" lists that span multiple categories. Indicate either "Y" or "N" as to whether this record should be included on each list. Press for help on key movement or to quit help. FORM Individual or Contact Enter the name of the person or contact. This field is optional but either a company or individual name must be entered. Press for help on key movement, or to quit help. FORM SALUTATION Enter a salutation for this person or contact. This might be the name you wish to appear in the saluation of a mail merge letter. Press for HELP on key movement - or - Press to terminate HELP. FORM Alpha Sort Field Enter the first few characters of either the individual or company name. Many reports and lookup tables will appear in the order based on this field. Press for help on key movement, or to quit help. FORM State Enter the two letter state abbrevation. Press for help on key movement or to quit help. FORM Status Indicate whether this entry is to be regarded as active or inactive. Only active records appear on reports and labels. Press for help on key movement or to quit help. FORM Telephone Number Enter the primary telephone number. Only the numbers should be entered. It will automatically appear in the ( format. Press for help on key movement or to quit help. FORM Alternate Telephone Number Enter the alternate telephone number. Only the numbers should be entered. It will automatically appear in the ( format. Press for help on key movement or to quit help. FORM Zip Code Enter the zip code. Up to 10 characters may be entered, so zip codes of the format or the Canadian format X#X-#X# may easily be entered. Mailing labels will print in this order. Press for help on key movement or to quit help. FORM Notes Enter notes in a free format word processing style. Press for HELP on key movement - or - Press to terminate HELP. FORM Date - Time Each time you enter a new note the system will set the date and time for the note automatically. You may override this or leave it as is. Press for help on key movement or to quit help. FORM Subject Enter the subject or topic of the current note. Press for help on key movement or to quit help. FORM Subject Enter the subject or topic of the current note. Press for help on key movement or to quit help. HELP ON TABLE MOVEMENT To add a new record, press . To maintain an existing record, position the selector bar over the desired record using either the and keys, or the and keys. Then press . To delete a record, position the selector bar over the desired record, then press . For fast access, enter the first few characters of the name and the highlight bar will immediately position to that point in the file. Press to continue !CONFIRM CTABLE CTL_FLG CTL_FRE CTL_UPP : DSC_DES T EXPORT FORM ILHELP J IMPORT INTRO 1 LTABLE MEMFORM P" MEM_ACT l$ MENU MENUA MENUB 50 MENUC MENUD MENUE MENUF &: MENUG b< MENUH L? MENUI SA MENUJ YC MENUK PE MENUL NG MENUM ?I MENUN MENUO N MENUP ,P MENUQ MLT_ADD MLT_CIT MLT_COM LX MLT_DAT 5Z MLT_DSC MLT_FAX MLT_M MLT_NAM MLT_SAL MLT_SRT MLT_STA MLT_STU MLT_TL1 MLT_TL2 MLT_ZIP NTE_DET NTE_DT NTE_REF NTE_SUB ^u TABLE